Monthly Archives: March 2016

If you haven’t seen ML Schedules™ Software lately, see what you’ve been missing

4.1.1

The new MasterLibrary™ ML Schedules™ K12 Facility Request Software brochure describes the updated features and benefits implemented since Jan. 2016.

The ML Schedules™ Development Team has had a busy First Quarter of the year listening to and implementing new software features and benefits based on suggestions from users and prospects.

As March comes to an end, we’ve updated the ML Schedules™ Software data sheet into a four-page brochure that presents a more comprehensive overview of the software centered around five key attributes:

  1. Fast
  2. Easy
  3. Comprehensive
  4. Affordable
  5. Standalone’

Check our our new ML Schedules™ K12 Facility Request Software brochure and see if we’re a good fit to automate your district’s current system for the first time or a viable option to existing applications.

Waving the Red Flag at expired Insurance Certificates

If you suddenly see a red flag icon next to your email address ID in the white ML Schedules™ K12 Facility Request Software screen header as shown below, the Insurance Certificate for a Group you manage has expired.

A red flag icon next to the user's email address ID indicates that the insurance certificate for a group the user manages has expired and needs to be updated.

A red flag icon next to the user’s email address ID indicates that the insurance certificate for a group the user manages has expired and needs to be updated.

See the ML Schedules™ Software Help blog for complete instructions to:

  • Set a Group’s insurance expiration date.
  • Upload a digital Group insurance certification file.

New Provider Admin “Equipment” and “Personnel” Fields

There are five new fields now available from the Provider Admin screen that can be set to appear on all district Facility Use Request forms as shown below.

New Equipment Fields
  • Air Conditioning
  • Event Signage
  • Event Directions
New Personnel Fields
  • Event Administrator
  • Event Disciplinarian

See the ML Schedules™ Software Help blog for complete instructions.

Thanks to Delaware Valley School District (PA) and Foxborough Regional Charter School (MA) for these suggestions.

Print Request Reports to PDF Files

District or community Group Managers can now print My Reservations reports to PDF files for access outside ML Schedules™ K12 Facility Request Software to:

  • Email to or share with non-users
  • Print as hardcopy

See the ML Schedules™ Software Help blog for complete instructions.

Thanks to Foxborough Regional Charter School (MA) for the suggestion.

New “Edit Event” Email Notification Capability

When ML Schedules™ Admins or Reservation Managers edit an event, they can now specify who should be notified of the change:

  • Request Approvers
  • Additionally Notify staff
  • The Event Requester

See the ML Schedules™ Software Help blog for complete instructions.

Group Managers: Attach up to (3) PDF files to a Group Profile

For those instances where K12 school districts require additional supporting documentation about a Group, ML Schedules™ Software now allows Group Managers to upload and name up to three PDF files attached to a Group Profile.

Examples of supporting documentation required for internal (district) or external (community) Groups includes team rosters, anti-hazing forms, and other district policy-related documents.

District staff involved in the Facility Request approval process can view the additional Group PDFs at anytime by selecting the links available in the Facility Request Detail page (below) accessed via the magnifying glass icon next to the event name on the Manage Reservations screen.

See the ML Schedules™ Software Help blog for complete instructions.

Our thanks to Foxborough Regional Charter School (MA) for the suggestion.

Moving A K12 District’s Facility Request System to the Cloud

01-Title

This new 3-1/2 minute video compares the current way many K12 school districts manage their Facility Use Requests with a cloud-based system that simplifies and streamlines the entire process for everyone.

MasterLibrary™ ML Schedules™ K12 Facility Request Software is an affordable standalone cloud-based solution that makes it easy and cost-effective for school district staff to manage the process for internal (district) and external (community) users.

New Admin Features: Default “Send Invoice After Event” and “TBD” Space pricing

MasterLibrary™ ML Schedules™ K12 Facility Request Software now includes two new features to make life even easier for District Admins:

  • A new district-wide default setting to send invoices after events instead of upon Request approval, and;
  • A new space-specific “TBD” pricing option for districts that don’t want to show the cost of a specific space.

See the ML Schedules™ Software Help blog for complete instructions.

Our thanks to North Penn School District (PA) and Natick Public Schools (MA) for these suggestions.

New District Group setting facilitates Athletic Teams practice scheduling

4.1.1

ML Schedules™ K12 Facility Request Software now includes the ability to designate District vs. Community Groups which facilitates event scheduling.

ML Schedules™ K12 Facility Request Software now provides District Admins with the ability to create official District Groups, or to apply this setting to new or existing Groups.

This new District Group setting facilitates the creation of District athletic-team practice schedules by District Admin on behalf of coaches that complements the use of athletic-league scheduling software.

The District Group setting can be managed in a number of ways:

  • By Group Managers who can request that a new or existing Group(s) be granted District Group status by the District Admin.
  • By District Admins who can:
    • Grant District Group status to existing Groups or:
    • Create new District Groups associated with existing Group Managers. For example, a District Admin could create new District Groups on behalf of an Athletic Director.
    • Create new District Groups associated with new Group Managers created by the Admin. For example, a District Admin could create new District Groups on behalf of a coach that does not have an ML Schedules™ software account.

IMPORTANT: By default, all new or existing Groups are classified as Community Groups (i.e., not District Groups) unless the Group Manager requests the status or the Admin assigns it independently.

Learn more about this useful new setting including complete procedures in Tech Note 10, the District Group Setting.

See the ML Schedules™ Software Help blog for complete instructions.