Monthly Archives: April 2016

ML Schedules: New Provider Admin Edit or Delete User capabilities

ML Schedules™ K12 Facility Request Software Provider Admins can now:

  • Edit a user’s account details
  • Remove a user’s account

See the ML Schedules™ Software Help blog for complete instructions.

Our sincere thanks to Chittenango Central School District (NY) for these new feature suggestions.


Get granular with ML Schedules™ new Provider Admin field options

Based on school district input, ML Schedules™ K12 Facility Use Software admins can now include the following additional fields on internal and external Facility Use Request forms:

  • Field Striping (for athletic fields)
  • Parent Communication (about the event)
  • Include in Social Media (to promote the event)
  • Grades Who Can Attend
  • Will You Be Bringing Food?
  • Will You Be Requesting Food?
  • Remote Control
  • Presentation Clicker
  • # of Vans

See the ML Schedules™ Software Help blog for complete instructions.

Thanks to Foxborough Regional Charter School (MA) and Chittenango Central School District (NY) for the suggestions!


ML Schedules™ Software Recurring Requests: New End Date and Delete features

MLS-recurring-requestsML Schedules™ K12 Facility Request Software now includes two new features when internal or external Group Managers request Recurring Events:

  • An End Date can now be specified as an alternate option to the current Number of Occurrences option.
  • A specific occurrence (or occurrences) can be deleted from the returned list of available spaces while still preserving the rest of the request. This is helpful when a returned occurrence coincides with a holiday or other scheduling conflict.

See the ML Schedules™ Software Help blog for complete instructions.

ML Projects: New “Final RFI Review” Role


ML Projects™ Construction Administration Software offers a new “Final RFI Reviewer” Project Role that provides control over who is able to mark an RFI as Complete.  Users with this role will be the only project users able to see the “Mark Complete” button.

Note: Project Admins and Contract Admins are always able to see the Mark Complete button.

Example Usage:

  1. A Contractor submits an RFI, which is reviewed by the Architect or CM who decide that the Engineer is the correct person to prepare the response.
  2. The RFI is redirected to the Engineer by the Architect or CM.
  3. The Engineer uses the Enter the Response button to enter the response and then redirects the RFI back to the Architect or CM.  (The Engineer would not see the Mark Complete button.)
  4. The Architect or CM would review the response and, if acceptable, would then mark the RFI complete provided that are a Final RFI Reviewer, Project Admin or Contract Admin.

In addition, the visibility status of the RFI response field prior to the RFI being marked complete has changed.  With this change, the only project members that can see the response prior to the RFI being marked as Complete are:

  • Project Admin
  • Contract Admin
  • Action By
  • Final RFI Reviewer

This will prevent Contractors from reading a preliminary response and taking action on it before it is finalized and formally marked as complete.

Thanks to Ashley at Young + Wright Architects in Buffalo, NY for the idea.

New Blocked Times and Sites Capabilities

ML Schedules™ K12 Facility Request Software includes two powerful new automation capabilities for provider Admins to block Facility Use Requests for select times of the day for:

  • A specific building or;
  • All buildings, in a district.

The blocked setting can be applied on a one-time, weekday or daily basis to the select building or all district sites.

The blocked times and buildings set in the Manage Blocked Dates screen will appear as unavailable when internal or external Group Managers submit a Facility Use Request.

See the ML Schedules™ Software Help blog for complete instructions.

Thanks to the following school districts that requested one or both of these new Blocked Date capabilities: