Monthly Archives: June 2016

New Provider Admin “Terms & Conditions File” upload feature

For many K12 school districts, the length of their Facility Use Terms and Conditions can easily exceed the character limit of the free-text field available from ML Schedules™ Software’s Provider Admin screen.

To remedy this issue, a new Terms & Conditions File field is available from the Provider Admin screen where a file can be selected that users can then view as part of the Facility Request process.

Note that the Terms & Conditions Text field is still available to add notes relating to the particular request. E.g.: “Please review the Pool Policy on page 5 of the Terms and Conditions file by selecting the link above.”

Best Practice: Avoid posting your district’s Terms and Conditions file as a Microsoft Word™ document as some users may not have the application required to open the file. Adobe PDF files are the preferred format as Adobe Reader™ is installed on almost all computers.

See the ML Schedules™ Software Help blog for complete instructions.

A big Empire State thank you to our friends in the Amarillo Independent School District (TX) for the suggestion.

ML Schedules™ Software: New Inactivate and Delete Space commands

ML Schedules™ K12 Facility Request Software Admins now have the ability to either inactivate or delete a space associated with a site, Both commands appear as buttons on the Edit Space screen accessible from the Admin > Manage Spaces command.

See the ML Schedules™ Software Help blog for complete instructions.

Our thanks to Dover Union Free School District for the idea.

ML Schedules™ Software: New Payment fields and Revenue Report filter

It’s now easier than ever to record and track payment status for Facility Use Requests with ML Schedules™ Software.

New fields in the Request Details screen that are visible to Admins, Request Managers, and Approvers include:

  • Is Paid? checkbox
  • Check Number free-text field

The new payment status field is reflected in the Revenue Reports where a new Paid? filter lets authorized users view paid, unpaid or all invoices within a specific time frame.

See the ML Schedules™ Software Help blog for complete instructions.

Thanks to the following school districts that suggested these new fields:

Easily schedule district team practices and games with the new Athletic Director role

ML Schedules Software new Athletic Director role

ML Schedules™ K12 Facility Request Software new Athletic Director role allows ADs and their assistants to schedule sports team practices and games easily and quickly.

Put your district’s sports teams’ schedules on the same page as the rest of your Facility Requests with ML Schedules™ Software new Athletic Director role. Highlights of this often-requested major new feature are:

  • Ability of District Admins to assign a new Athletic Director (AD) role to internal district staff.
  • Ability of assigned ADs to easily and quickly enter all sports teams’ practice and game schedules.
  • New “Flexible Request” option that facilitates scheduling practices or games that occur at either different spaces or with irregular frequency.

See the ML Schedules™ Software Help blog for complete instructions.