Tag Archives: Additionally Notify users

Automatically notify staff based on selected field

Now district staff can be automatically notified whenever a specific field in an online Facility Use Request form is selected or completed.

ML Schedules™ K12 Software already provides two different ways to automatically notify additional staff when an online Facility Use Request is approved:

  1. By any Space Approver or Admin on a submitted Facility Request form (via the Manage Request command), and;
  2. When a Request is approved at a particular space (set by Admins via the Manage Spaces command).

The software now provides a third, more granular way to automatically notify district staff about an approved Request—when any field is selected (i.e., set to Yes) or completed (e.g., text is entered in a text field).

In addition to selecting which fields notify which staff members, Admins can also vary the auto-notify email recipients by site (building).

This new features makes it easy to ensure that the correct staff member is automatically notified when a specific piece of equipment or support personnel is needed for an approved event at a specific building. For example:

  • The primary AV Technician at High School A is automatically notified whenever any AV equipment is requested for approved events at High School A.
  • The lead custodian at Elementary School D is automatically notified whenever keys are requested for any approved events in that school building.

This new feature allows districts even greater control and automation of the Facility Use process.

Thanks to the following school districts that contributed to the development of this exciting new feature:

  • Annville-Cleona School District (MI)
  • Candor Central School District (NY)
  • Kalamazoo Public Schools (MI)
  • Kenmore-Tonawanda Union Free School District (NY)
  • Lansing Public Schools (MI)
  • Millcreek Township School District (PA)
  • Moravia Central School District (NY)
  • Toms River Regional School District (NJ)
  • Wyoming Area School District (PA)

We couldn’t have done it without your input! Thanks again and we know you’ll find this new feature useful at your district.

Improved automated District Email handling

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Two recent improvements were made in ML Schedules™ K12 Facility Request Software’s automated email functionality:

  1. Recurring Requests: (1) email is now sent to Additional Notify district staff with all events generated from an approved recurring request instead of (1) email per event. This will reduce inbound email to Additionally Notify users.
  2. District Admin settings. Admins can now enter separate email addresses for the Contact Us and Request Classification fields when different staff members handle these functions.

See the ML Schedules™ Software Help blog for complete instructions.

New MLS District User Roles

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ML Schedules™ Facility Use Request Software now includes Reservation Manager and Additionally Notify as two new District User Roles.

ML Schedules™ Software now includes four different roles for internal District users:

  1. Provider Admin (existing). Can now have more than one Provider Admin.
  2. Reservation Manager (new). New District role that can approve any Facility Use Request regardless of site or space.
  3. Space Approver (existing). Same as current role based on a specific site or space.
  4. Additionally Notify (new). New role with two ways for Admins to assign: Per Space or Per Event.

For more information about these important new District User Roles, pleases see ML Tech Note 02.

Thanks, as always for your trust and don’t miss the next new feature blog that reduces the time needed for Admins to define new Spaces.